Checklist for submission of thesis

Prior to Submission of the Thesis

• Approval of the coursework/taught component
  • The coursework/taught component must be approved before the thesis is submitted for evaluation.
• Comments on the proposed committee’s composition
  • After you have been informed of the proposed evaluation committee, you have one week to submit any comments you might have regarding the composition of the evaluation committee.
• Has the thesis undergone a thorough review in terms of language and layout?
  • Is the thesis in accordance with the formal requirements for a PhD thesis?
  • Use INN University's guidelines for the layout of the PhD thesis.
  • Use the library's guidlines for composition of written assignments.
• Scientific summary of the thesis in Norwegian and English, approx. one page each.

When Submitting the Thesis

• Co-author statement
  • Co-authorship must be documented by a signed statement describing the candidate's contribution to each work.
  • You can find more information on this in the PhD handbook under "Submission of the thesis".
• Application for the Assessment of the PhD Thesis
  • Complete and sign the form "Application for the Assessment of the PhD Thesis"
  • Necessary attachments for the application:
    1.  Five printed copies of the thesis
    2. PDF file of the thesis and the application form
    3. Approved coursework/taught coursework
    4. Co-author statement (-s) if required
• Five copies of the thesis
  • Your thesis must be submitted in five bound copies together with the application for the assessment of the thesis, to the PhD coordinator at your faculty. Note that at some of the PhD programmes you only need to submitta digital version of the thesis. Ask your PhD coordinator what the current practice for your PhD programme is.
  • Information about file format for submission and binding of the thesis can be found in the PhD handbook, under "Submission of the Thesis"
• You must also submit the thesis and the application with attachments to the PhD coordinator.
  • For this purpose, use Filesender: https://filesender.sikt.no/ (login with Feide).

After Submission, While Waiting for the Assessment

• Confirmation
  • You will receive a confirmation from the PhD coordinator stating that the thesis has been received.
• Errata list
  • You can apply for permission to correct formal errors in the thesis after it has been submitted. The corrections can include: making the text syntactically meaningful or linguistically correct, not clarifying or changing the meaning of the text. You can only do this once.
  • The deadline for the Errata list is four weeks before the assessment committee's deadline for submission of its recommendation. For more information on how to make an errata list and apply for permission to correct errors you can go to "Submission of the thesis" in the PhD Handbook.
• Scientific summary (Abstract)
  • It takes time to write a good scientific summary (abstract), we therefore advise that you start before the committee’s recommendation is announced. The scientific summary should be in both Norwegian and English.
  • Deadline: No later than 15 working days prior to the defence
  • In the PhD handbook you can read about how to write a popular scientific summary.
  • Use the form "Dissemination of the PhD thesis – popular scientific summary"

Approval for Public Defence

For more detailed information, please refer to the PhD handbook and information on thesis printing.

• Copyright clearance
  • fIf you have previously published parts of the thesis, you must obtain rights clearance for the relevant sections/articles for public publication, both in print and digitally on Brage.
  • Contact the Library at your campus.
  • For more information on this, you can read about thesis printing in the PhD handbook.
• Ordering printing of thesis
  • Prepare the thesis for printing. You can find more information about formatting the thesis in the PhD handbook.
  • Printing orders are processed through the PhD coordinator. You will be sent a "form for printing" which should be completed and sent back to the PhD coordinator no later than 25 working days before the defense. You can read more about printing of the thesis in the PhD handbook.
• Remember to send in your scientific summary (abstract)
  • The deadline is 15 working days before the public defense.
• The title for the trial lecture is sent to the candidate 10 working days prior to the defence